Founded in 1887, the Penn Museum has always been one of the world’s great archaeology and anthropology research museums, and the largest university museum in the United States. With roughly one million objects in our care, the Penn Museum encapsulates and illustrates the human story: who we are and where we came from. As a dynamic research institution with many ongoing research projects, the Museum is a vibrant and engaging place of continual discovery, with the mandate of research, teaching, collections stewardship, and public engagement—the four “pillars” of what we do.
Reporting to the Director of Learning Programs, the Administrative Assistant acts primarily as a group visit coordinator for visiting K-12 groups, as well as general administrative support for Learning Programs. This person supports the daily work of the School Visit Coordinator and GRoW Annenberg Program Manager. Essential duties include, but are not limited to: (1) supporting the School Visit Coordinator in scheduling groups for the Museum’s K-12 educational programs for school and youth groups; handling general inquiries from teachers and the public pertaining to the Museum’s K12 programs; scheduling groups in Altru and building contracts; (2) key communications with K-12 groups, including visit or payment reminder phone calls and emails, handling payment, coordinating the day’s logistics, and some simple marketing; (3) planning Homeschool Day programs; (4) general department support including ordering and inventorying office supplies, processing purchase orders and PDA forms; (5) tracking and reporting on department metrics; and (6) greeting groups and when time permits, learning and teaching the Museum’s programs as well as assisting with their set up and break down. This is a one-year term funded position, with renewal subject to funding availability and departmental needs.
Candidates for the School Visit Assistant should have a high School diploma (required), with a BA/BS preferred or two to three years of experience or an equivalent combination of education and experience. Knowledge of Blackbaud’s Altru system and MailChimp are useful. Coordinator applicants must be organized, detail-oriented, and have excellent customer service skills; a background in an educational or museum setting is helpful, as the person in this role must communicate with educators regularly about programs and galleries. Excellent communication (both verbal and written) and interpersonal skills are necessary, as the Coordinator regularly interfaces with the public and Museum staff/faculty. Also crucial to this role are the abilities to handle multiple tasks, and meet deadlines. Finally, demonstrated proficiency in Microsoft Office Suite – Excel, Word, Outlook are necessary. Some evening and weekend work may occasionally be required.
Posted September 29, 2016
Reporting dually to the Director of Exhibitions and Public Programs and the Executive Director of Galleries, the Project Manager for Exhibitions and Galleries will be responsible for the overall coordination, implementation, execution, control and completion of exhibition and gallery projects, ensuring consistency with the strategic goals of Penn Museum. The Project Manager for Exhibitions and Galleries will define project details with the Director of Exhibitions and Public Programs and the Executive Director of Galleries to manage exhibition projects from implementation to installation on time and on budget, including vendor contract management and contractor supervision. This includes the day-to-day management of project and scope including core team members, third-party contractors or consultants, schedules and budgets. This position will create and execute project work plans as appropriate to meet changing needs and requirements, and will ensure project documents are organized, complete, current and catalogued appropriately upon completion. This is a one-year term position, with renewal subject to available funding.
Bachelor’s degree with minimum of three to five years related experience or equivalent combination of education and experience; experience working in the direct project management of museum and/or commercial exhibitions, with previous supervisory experience is required. Strong accounting, budget management, interpersonal and written communication skills are necessary. Applicant must be skilled in the organizational steps for production including the ability to accurately estimate materials and labor hours for a project. A strong knowledge of fabrication and graphic production techniques, with some knowledge of specific materials, casting and mechanical production techniques is needed. Ability to lead and work in and with groups, to manage multiple project timelines and budgets is also required. Knowledge of CAD programs (Vectorworks in particular) and the Microsoft Suite of software is needed, while an understanding of the Adobe Suites, Filemaker, and FastTrack Scheduling or similar software is helpful, but not required.
Posted August 17, 2016