Jobs and Opportunities

Executive Director of Galleries

Reporting to the Williams Director of the Penn Museum, the Executive Director of Galleries is a key member of the Museum’s senior management team and is responsible for the Museum’s new initiative for a major reinstallation of its world-renowned archaeological permanent galleries. As one of three major areas of focus in its new strategic plan, the Museum is embarking on a multi-year reinstallation project that will be the most comprehensive renovation of its permanent galleries since the Museum’s founding over 125 years ago. The position is directly responsible for the implementation of this ambitious agenda, setting the academic and aesthetic standards for both temporary and permanent installations, creating short and long-term departmental goals and, in consultation with the Director, acting as the primary voice with an external design constituency from project conception to completion. The position also develops and implements a cohesive overall visual and narrative presentation of the Penn Museum’s collections embracing the high academic standards set by the University. This is a five-year renewable term position.

Help to develop and compose requests for proposals for a major renovation and reinstallation of the Museum galleries and their infrastructure presenting the preliminary project requirements and the short and long-term goals for reinstallation. Ensure that the benchmarks set in the RFPs are met throughout the project. Administer the bidding process associated with gallery deinstallation and reinstallation and review and critique proposals for discussion with Senior Management Team. Participate in the selection process for the renovation architectural team, as well as oversee the selection of the gallery design teams and negotiate terms of contracts with selected design firms. Oversee all reinstallation design development meetings, make critical decisions concerning overall plan of galleries including but not limited to specific gallery layout, overall lighting scheme, permanent and temporary casework, and gallery graphic presentation. Communicate these aesthetic and overall layout decisions to a broad constituency. Ensure that the desired aesthetic principles are rigorously and consistently adhered to throughout the entire design process. Create staffing plan for five-year project period; hire, train, and manage staff. Ensure that a schedule is developed that reflects the overall mission of the Penn Museum, highlighting its world renowned collection as well as the research that is being conducted by its curatorial groups. Ensure that the aesthetic and narrative standards of these exhibition projects align with the overall standards of the gallery renovations. Develop an overall narrative approach for each individual collection to be reinstalled that utilizes the rich holdings of the collection, archival material and semi-permanent or long-term loans from institutions with objects from the same excavated sites. Develop audio, digital and video complements where appropriate for new galleries. Help to develop and monitor an overall project budget and timeline.

Qualifications PhD in an ancient field, preferably ancient art, is a requisite. Minimum of 5-7 years’ experience at a museum or cultural institution working in exhibition design and installation and with managing a reporting staff. Excellent diplomatic and negotiating skills; ability to work with a broad and diverse constituency ranging from designers, to curators, as well as individual and institutional donors. This is a five-year renewable term position.

Applicants must apply through the Jobs@Penn website. The job posting can be found here. No phone calls will be accepted for the position.

Posted February 20, 2014

Mechanical Supervisor

Reporting to the Director of Building Operations, the Supervisor will help to monitor all mechanical and life safety systems (HVAC), help supervise outside contractors and vendors, assist with costing of projects and contracts, help to maintain a high quality of building operations standards, including assisting with the supervision of housekeeping and facilities staff at the Museum, maintaining oversight of contractors for projects within the building, and obtaining and assessing bids from and arranging scheduling for such contractors. The Supervisor will help to maintain a clean, safe and well-functioning museum environment, collaborating with housekeeping, facilities, and security as well as other Museum departments including visitor services, rentals, events, exhibits, and others. Housekeeping staff will be managed in conjunction with visitor services. Working with Building Operations Director, Supervisors, and the Building Operations Financial Administrative Coordinator, handle supplies purchasing as needed, assist with scheduling and payroll for Building Operations staff, interact with union representatives as needed, work with security supervisors to ensure smooth running of facilities. Assist with monitoring and maintenance of HVAC and other building systems. Respond to pressing maintenance issues (leaks, elevator issues, spills, etc.) report status and progress to appropriate Museum departments. The Supervisor will assist with event setups and supervision, will keep an inventory of supplies and tools, help to schedule and supervise housekeepers, and will do regular walkthroughs of the building to ensure cleanliness and functionality, perform or assist with repairs and maintenance, and develop and maintain a collaborate team environment between the housekeeping staff, the building operations staff, and various Museum departments, clients and visitors. Perform additional duties as assigned. This position is considered essential personnel.

Qualifications High School Diploma or GED and 5 to 7 years of relevant experience, or equivalent combination of education and experience is required. The ability to lift 50 pounds utilizing the proper techniques and perform other tasks as needed. The ability to be flexible to work all three shifts and weekends as may be assigned due to Museum rentals and events as well as emergencies.

Applicants must apply through the Jobs@Penn website. The job posting can be found here. No phone calls will be accepted for the position.

Posted April 8, 2014

Administrative Assistant

Reporting to the Director of Learning Programs, the Administrative Assistant acts primarily as the group visit coordinator for visiting K-12 groups, as well as the primary assistant for the Director of Learning Programs. Essential duties include, but are not limited to: (1) scheduling all K-12 group visits including those with the Museum’s educational programming and self-guided visits; (2) greeting K-12 groups upon arrival, handling payment and coordinating the day’s logistics; (3) providing administrative support to the Director of Learning Programs; (4) providing general clerical assistance for the Department of Learning Programs and maintaining the master program calendar; (5) acting as the departmental contact for the Altru database and maintaining exceptional proficiency with the system for Group Sales purposes; and (6) when time permits, learning and teaching the Museum’s programs as well as assisting with their set up and break down.

Qualifications High School diploma required, BA/BS preferred plus two to three years of experience or an equivalent combination of education and experience. Must be organized, detail-oriented, and have excellent customer service skills. Background in an educational or museum setting helpful. Excellent communication and interpersonal skills are required. Ability to work well under pressure. Computer literate with high proficiency in MS Office desired. Some evening and weekend work may occasionally be required. Ability to lift up to 25 lbs.

Applicants must apply through the Jobs@Penn website. The job posting can be found here. No phone calls will be accepted for the position.

Posted April 9, 2014

For those interested in volunteering at the Penn Museum, please visit our Volunteer page.



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