Loan Procedures

The Penn Museum requires a formal letter of request to borrow objects from its collections. This letter should be addressed to the Museum Director and copied to the Loans Registrar. The letter should include:

  • information about the proposed exhibition or project
  • proposed exhibition title, if applicable
  • location where the exhibition or project will occur
  • proposed loan dates
  • a list of the objects requested including names and accession numbers, or an indication of the type and quantity of objects requested
  • facilities report of the location/venue

The Penn Museum assists with as many loan requests as possible. Due to the volume of loan activity and the need to coordinate with other departments and outside resources, a minimum of six (6) months for domestic loans and eighteen (18) months for international loans is required from the date of receipt of the formal letter of request.  Large domestic loans, involving 25 or more objects, may also require one (1) year's advance notice. The more advance notice we receive, the better our ability to process your loan request.

A facilities report from the borrowing institution(s) involved must be submitted to the Registrar's Office for review before the loan can be approved. If you do not have a facilities report available for your institution, a blank form is available from the Registrar's Office upon request.

A general loan fee is charged for all loans to cover administrative and incidental costs. Additional fees for necessary conservation work, packing materials, or services and shipping will be invoiced to the borrowing institution.

All conservation work, packing, and shipping arrangements will be undertaken by Penn Museum staff, or firms they designate. All such work will be coordinated by the Registrar's Office and any exceptions must have approval.

The loan process and approval of all loans is coordinated by the Loans Registrar.

This email address is being protected from spambots. You need JavaScript enabled to view it.
(215) 746-6975


3260 South Street
Philadelphia, PA 19104
(215) 898-4000


Tuesday-Sunday: 10:00am - 5:00pm
First Wednesdays: 10:00am - 8:00pm
Monday: CLOSED


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3260 South Street | Philadelphia, PA 19104 | (215) 898-4000 | Contacts

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